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DIGITAL MAILROOM SERVICES
Transform your mail into productivity: Eliminate manual processing, reduce operational costs by up to 30%, and give your team instant access to business post from anywhere.
Secure mail scanning and virtual processing solutions for your business
Your incoming mail processing becomes completely automated when you partner with Greens. Mail is delivered directly to our secure facility where we handle everything from opening to digital delivery, streamlining your operations.
After a simple one-time postal redirection setup to our secure UK facility, your mail follows this automated process:
Step 1: Professional processing:
Our team opens, sorts, and scans your mail into high-quality, searchable PDFs. We separate important correspondence from junk mail, so you only pay for what matters.
Step 2: Intelligent routing:
Documents are automatically classified and sent to the right people or departments based on your business rules and requirements.
Step 3: Secure digital access:
Access your mail through encrypted cloud storage or direct integration with your existing business systems.
Step 1
Physical mail processing
Open, sort, prep, scan
Step 2
Scanning and digitizing
AI and ML Technology
Step 3
Digital Mailbox PaaS
Prompt delivery to recipients inbox
What you get with Greens digital mailroom
Immediate cost savings:
Most clients reduce mail processing costs by up to 30%. Eliminate the expense of manual sorting, physical storage, and staff time spent on mail distribution.
Complete remote access:
Your team can access mail from anywhere with an internet connection. Perfect for hybrid working, multiple office locations, or when key staff are travelling.
Industry-leading security standards:
As a UKAS accredited provider with ISO 27001 and 23001 certifications, we ensure your confidential mail receives the highest security standards throughout processing.
Faster response times:
Mail reaches the right person within hours instead of days, improving customer service and business responsiveness.
Searchable mail archive:
Find any document instantly using our powerful search function - no more hunting through filing cabinets or storage boxes.
Why choose Greens for digital mailroom services?
Proven UK expertise:
We understand UK business requirements, regulatory environments, and provide responsive local support for all our clients.
Advanced security standards:
Our investment in security infrastructure and certifications ensures your confidential information remains protected throughout the entire process.
Tailored implementation:
We don't believe in one-size-fits-all solutions. Our team works with you to design a digital mailroom service that matches your specific operational needs.
Faster response times:
From initial consultation through ongoing optimisation, our dedicated team provides the expertise you need to maximise your investment.
FAIRSTONE
CLIENT SUCCESS STORY
CLIENT SUCCESS STORY
Discover how a digital mailroom helped Fairstone to increase their operational efficiency, reduced costs, and improved their client experience.
Common questions about digital mailroom services
How long does implementation take?
Most businesses are fully operational within 2-3 weeks. We handle the postal redirection setup and provide training to ensure a smooth transition.
What happens to sensitive documents?
All mail is processed in our secure, accredited facility with full audit trails. Sensitive documents receive additional security protocols based on your requirements.
Can you integrate with our existing systems?
Yes, we integrate with most CRM platforms, document management systems, and business applications. Our technical team handles the setup.
What about compliance requirements?
We're fully compliant with GDPR, and our processes meet the requirements for regulated industries including financial services and healthcare.
How do you handle different types of mail?
We automatically sort mail by type and importance. Business-critical items like invoices and contracts are prioritised, while marketing mail can be filtered out entirely if preferred.
Industries we serve
Financial services:
Banks, investment firms, and insurance companies rely on our secure processing for client correspondence, regulatory documents, and compliance materials.
Professional services:
Law firms, accountancy practices, and consultancies use our services to manage client communications and case-related correspondence.
Healthcare:
Medical practices and healthcare providers benefit from HIPAA-compliant processing of patient correspondence and insurance documentation.
Corporate operations:
Companies with multiple locations use our services to centralise mail processing whilst supporting distributed teams..
READY TO TRANSFORM YOUR MAIL PROCESSING?
